Posted: Oct 8, 2024
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Assistant Registrar for Graduation

Stephen F. Austin State University - Nacogdoches, TX
Full-time
Salary: $50,000.00 Annually
Application Deadline: Oct 23, 2024
4 Year Public Institution
Job Title Assistant Registrar - Graduation
Full Time/Part Time Full Time
FLSA Exempt
General Job Description
This is a professional position responsible for ensuring all university students meet the established criteria for graduation. Creates all master’s degree final graduation plans. Coordinates and plans commencement exercises with other university departments. Responsible for the accuracy of student files in university systems. Creates and summarizes reports pertaining to graduating classes. Responsible for updating, auditing, and correcting graduating student files. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Associate Registrar.
Essential Job Functions
1. Ensures all students filing for graduation have met the established criteria and requirements for the desired degree, to include checking requirements.
2. Creates, maintains, corrects, updates, and audits students’ graduation files, including undergraduate and all master’s degree final degree plans.
3. Assists each academic dean with reconciling student graduation problems.
4. Creates name and degree list for the commencement program and ensures the program is ready for the commencement exercises.
5. Orders, reorders, and mails out diplomas.
6. Supervises the entry of student graduation files into the university computer system, to include verifying accuracy of student information and degree obtained.
7. Creates and summarizes reports pertaining to graduating students concerning the total number of degrees awarded, number of students graduating, rankings, etc.
8. Provides lists of deficient graduation applicants to academic colleges.
9. Answers inquiries from students, family members and the public concerning graduation status, commencement, and general information.
10. Orders name cards for commencement.
11. Compares and reconciles differences between hard copy and computer system graduation files.
12. Maintains previous year’s graduation files and programs.
13. Supervises and trains assigned staff.
14. Receives and supervises the receipt of payments from students and others for departmentally sponsored activities.
Non-Essential Job Functions
1. Assists with commencement ceremonies.
2. Participates in professional development activities.
3. May serve on committees and teams as requested.
4. Assists other positions within the Office of the Registrar as needed.
5. Performs other related duties as assigned.
Required Knowledge, Skills, and Abilities
The individual must possess the following skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodations, using some other combination of skills and abilities.

1. Knowledge of, or the ability to learn, university and departmental policies and procedures.
2. Knowledge of, or the ability to learn, federal, state, and local regulations related to the area of responsibility.
3. Knowledge of and ability to apply university policies and procedures as they apply to commencement and filing for graduation.
4. Skill in using computer applications including spreadsheet, database, and word processing software.
5. Skill in completing assignments accurately and with attention to detail.
6. Ability to direct and organize program activities.
7. Ability to assess individual student registration applicability towards degree requirements.
8. Ability to interpret complex documents and perform statistical analysis.
9. Ability to accurately prepare and maintain records, files, and reports.
10. Ability to communicate effectively in both oral and written form.
11. Ability to maintain effective interpersonal relationships.
12. Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public.
13. Ability to set priorities and complete assignments on time.
14. Ability to learn office and university specific software.
15. Ability to work with and maintain confidential information.
16. Ability to train and supervise others.
Physical Demands  
Required Education
Completion of at least two years of college coursework or an Associate’s degree is required. Related experience may be substituted for required education on a basis set forth by the Department of Human Resources.
Required Experience and Training
Two years of related experience is required.
Preferred Qualifications
Bachelor’s degree is preferred. Experience with Banner ERP system is preferred.
Special Conditions for Eligibility
This is a security-sensitive position subject to criminal record check.
This is an IT-sensitive position subject to the Computer and Network Security policy.
Min Pay Rate  
Mid Pay Rate  
Salary Information Salary Grade - 10
Specific Job Requirements/Duties for this Posting  
Is Background Check Required? Yes
Benefit and Retirement Eligibility
This position is eligible for participation in the Teacher Retirement System of Texas (TRS) retirement plan, subject to the position being at least 20 hours per week and at least 135 days in length.
EEO Statement
Stephen F. Austin State University, an Equal Employment Opportunity and Affirmative Action Employer and Educator, is committed to excellence. All qualified applicants will receive consideration for employment without regard to sex, race, creed, color, age, national origin, religion or physical or mental disability as required by law. If, because of an impairment or disability, you need accommodation during any part of the employment process, please contact Human Resources at 936-468-2304.
Posting Detail Information

 

Posting Number S2024-145
Candidates Eligible to Apply Open to all qualified applicants
Number of Positions Available 1
Posted Date 10/04/2024
Review Start Date 10/23/2024
Close Date 10/23/2024
Work Schedule 8:00 a.m. to 5:00 p.m. Monday through Friday - May be asked to work extended hours during peak times
Open Until Filled No
Special Instructions to Applicants
Desired start date is November 15, 2024.
Posting Quick Link https://careers.sfasu.edu/postings/12171
Contact Information

 

Contact Name Mickey P. Diez
Contact Phone (936)468-2326
Contact Email [email protected]
Contact Information  

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Which of the following best represents your education background?
    • Completed High School Diploma or GED
    • Completed some college
    • Completed Associates Degree
    • Completed Bachelor's Degree
    • Completed Master's Degree
    • Completed Doctoral Degree or ABD
  2. If you completed a college degree, please indicate your major field of study.

    (Open Ended Question)

  3. * How many years of related experience do you have?
    • 0
    • 1
    • 2
    • 3
    • 4
    • 5
    • 6
    • 7
    • 8
    • 9
    • 10+
  4. * Please describe any related experience, if any, with Banner and/or other institutional management systems.

    (Open Ended Question)

Documents Needed To Apply

Required Documents
  1. Resume
  2. Cover Letter
  3. List of References