University Registrar

Job Title

University Registrar

Agency

Texas A&M University - Texarkana

Department

Assoc Provost Of Academic & Student Affairs

Proposed Minimum Salary

Commensurate

Job Location

Texarkana, Texas

Job Type

Staff

Job Description

The University Registrar, under the supervision of the Provost and Vice President of Academic Affairs, is responsible for the administration of the Office of the University Registrar including maintenance of student academic records, transcripts, creation of course schedules and academic calendars. 

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for the integrity, maintenance, upkeep, reporting, and security of student academic records ensuring accuracy and confidentiality. Ensures compliance with Family Education Rights & Privacy Act of 1974 (FERPA).
• Works with the Provost to set goals for the office and to evaluate the performance of the office, making recommendations for changes and improvements as necessary
• Provides extensive Registrar-related support across all University units, building effective relationships with all units as necessary for timely and efficient management of tasks
• Collaborates with other office directors and personnel for the continuous improvement of departmental functions.
• Oversees the production and distribution of the Schedule of Classes each semester, including but not limited to the collection and verification of courses and preferred schedule information from the academic colleges, and the ultimate room and time assignment of classes via Ad Astra.   
• Oversees the repository of current academic guidelines and university course/curriculum inventory, ensuring that all courses placed on the semester Schedule of Classes have received appropriate internal approval.
• Develops, coordinates and implements all registration activities including preparation for pre-registration, regular, late and off-campus registration.
• Collaborates with the Office of Institutional Effectiveness and Research personnel to compile data for internal and external reports related to academic records, enrollment, and financial aid, including but not limited to required reports for the Legislative Budget Board, Texas Higher Education Coordinating Board, IPEDS, The Texas A&M University System, and the U.S. Department of Education.
• Responsible for ensuring that all University Registrar office function updates to the Banner SIS are implemented in a timely manner.
• Interprets Texas A&M System policies and regulations and makes recommendations related to institutional rules and procedures that relate directly to the function of the Office of the University Registrar and ensures proper implementation.
• Oversees the interpretation of undergraduate and graduate degree requirements as stated in university catalog.  Advises the Provost and Vice President for Academic Affairs and college deans on all issues related to degree requirements.
• Provides support to faculty in Web for Faculty.  Works to ensure compliance with state reporting and state mandated changes to student records.
• Responsible for reporting enrollment to the National Student Clearinghouse.  Works with the clearing house to implement and utilize their services for students. 
• Assists the Admissions personnel in interpreting changes in the Texas Success Initiative (TSI) laws.
• Oversees all academic functions related to graduation, certifying that graduation candidates meet all university requirements for their degree.
• Oversees the implementation and maintenance of the Degree Works (degree audit) system.
• Develops and efficiently manages all budget(s) assigned to the Office of the University Registrar and assumes responsibility for monthly reconciliation.
• Provides or coordinates mission-critical professional development and training for self and those supervised.
• Oversees the accuracy and timely submission of additions and changes in all general academic guidelines for publication in the University Catalog.
• Coordinates the development of the annual academic calendar in compliance with Coordinating Board rules and Texas A&M University System directives for consideration by the Administrative Council and the Texas A&M University System Board of Regents. 
• Develops and revises Registration publications and operating forms.
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.
• Responsible for implementation of software that supports registrar functions
• NAIA eligibility certification
• This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned

 

KNOWLEDGE, SKILLS & ABILITIES:

Minimum Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Ten (10) years of related experience
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Excellent written communication, analytical, interpersonal, and organizational skills.

 

Preferred Qualifications

• Masters’ degree in applicable field or equivalent combination of education and experience.
• Minimum of two (2) years’ experience in using the Banner Student Information System program
• Experience working with Competency-Based Education
• Effective communication skills, both oral and written
• Strong customer-service orientation
• Solution-oriented judgment and decision making
• Prior experience in the collection and analysis of data and the submission of reports to the Texas Higher Education Coordinating Board (THECB)

 

Other Requirements

• Ability to travel and work beyond normal office hours.
• Ability to maintain confidentiality.

 

SUPERVISION OF PERSONNEL:

This position generally supervises employees.

 

OPEN UNTIL FILLED. To ensure full consideration, applications must be submitted by 12/01/2024.

 

To apply: Upload your cover letter, resume and 3 professional reference's contact information with one reference being a supervisor/manager in the questionnaire section of your application.

 

Please remember once you submit your application you will not be able to “revise” or upload any documents. If you have any questions about uploading or a revision to your application, you may contact [email protected].

 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

 

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.