University Scribe & Process Specialist

Tarleton State University - Stephenville , TX

business_center Full-time

Salary: $49,000.00 - $55,000.00 Annually

Application Deadline: Feb 28, 2025

4 Year Public Institution

 

The University Scribe and Process Specialist is the primary subject matter expert for the degree audit and graduation planning systems. This role is responsible for the management of the university approved curriculum within the degree audit systems for all undergraduate programs, ensuring all degree audits are accurately coded and updated annually. Reporting directly to the University Registrar, this position plays a key role in maintaining the integrity of the student record and providing a high standard of customer service. The Specialist will be responsible for functionally authorizing access to the student information (SIS) and degree audit systems (DAS) and will be the functional lead in the Registrar’s Office during bi-annual SIS and DAS security audits. The specialist will also be a representative alongside the University Registrar at various technical committees. Serves as a Campus Security Authority (CSA).

 

This position is offered as 100% remote to Texas residents only with work hours of Mon-Fri; 8 AM-5 PM or as work requirements indicate.  

 

Responsibilities:

40% Develop and update the degree audit system based on changes to undergraduate curriculum.

30% Assists with the evaluation of improvements and upgrades to the degree audit systems. Helps problem solve based on business process re-design, and improvements to better leverage functionality within the degree audit system.

20% Functionally authorizes SIS and DAS access. Serves as the functional lead in the Registrar’s Office for SIS and DAS security audits.

5% Supports the Office of the Registrar by providing training to end users and assistance related to the degree audit system.

5% Other duties as assigned.

 

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• Four years of related experience in higher education or related field.

 

Knowledge, Skills, and Abilities:

• Knowledge of back-end development of student information systems and degree audit systems.

 

Preferred Education and Experience:

• Bachelor’s degree in Information Systems, Business, BCIS, or related field.
• Experience working in a Registrar’s Office, Academic Advising, Information Technology, Admissions Office. Experience with Degree Works or similar programming languages, EduNav, process analysis, communication and organization, and functional project management of various sizes.

 

This position generally does not supervise employees.

 

Compensation & Benefits:

Salary: Commensurate with experience

 

Salary Range:

The target base annual salary range is $49,000 to $55,000 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

 

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!
• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

 

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance
• Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.
• Dental insurance
• Vision insurance
• Retirement and Insurance programs

 

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave
• Holiday pay
• Vacation
• Longevity pay
• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

 

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!
• Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.
• Employee Wellness Release Time
• Staff Gym Membership Discount with Campus Recreation
• and other Tarleton Discounts

 

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

 

Application Procedure:

Application packets only accepted on-line at https://www.tarleton.edu/jobs.  During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

 

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

 

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

 

A founding member of The Texas A&M System, Tarleton State University is breaking records — in enrollment, research, scholarship, athletics, philanthropy and engagement — while transforming the lives of over 18,000 students in Stephenville, Fort Worth, Waco, Bryan and online. For 125 years, Tarleton State has been committed to accessible higher education opportunities for all while helping students grow academically, socially and professionally through programs that emphasize real world learning and address regional, state and national needs.

 

Tarleton State University is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer. As a member of The Texas A&M System, Tarleton will provide equal opportunity for employment to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation, or gender identity and will strive to achieve full and equal employment opportunity through The Texas A&M System.