Assistant/Associate Director of Graduate Recruitment

PURPOSE 

The Assistant/Associate Director of Graduate Recruitment supports the AVP of Enrollment Management in the planning, coordination, and execution of graduate student recruitment strategies. This role manages daily recruitment operations, supervises staff, and partners with academic units to meet graduate enrollment goals, while leveraging technology platforms such as TargetX CRM to improve outreach, communication, and conversion. 

Functional Area 1: Graduate Recruitment Strategy & Implementation 

Percent Effort: 40% 

• Assist in developing and executing annual graduate recruitment plans aligned with institutional enrollment goals. 

• Coordinate graduate recruitment activities, including TACRAO Graduate & Professional School Fairs and campus preview events. 

• Leverage TargetX CRM to track engagement, manage communication flows, and ensure timely follow-up with prospects. 

• Monitor recruitment funnel metrics to identify areas for improvement and recommend strategy adjustments. 

Functional Area 2: Staff Supervision & Team Development 

Percent Effort: 25% 

• Supervise, train, and evaluate graduate recruitment staff, including graduate assistants and student workers. 

• Provide guidance on recruitment best practices, travel planning, and event execution. 

• Foster a collaborative and results-driven team culture focused on student-centered service. 

Functional Area 3: Stakeholder Collaboration & Partnerships 

Percent Effort: 20% 

• Serve as a primary liaison to the College of Graduate Studies and graduate program coordinators. 

• Coordinate regular meetings with graduate coordinators to share updates, recruitment data, and policy changes. 

• Partner with campus units and external stakeholders to promote graduate programs and strengthen recruitment pipelines. 

Functional Area 4: Process Improvement & Technology Utilization 

Percent Effort: 15% 

• Support efforts to streamline graduate recruitment processes and increase operational efficiency. 

• Collaborate with IT and Enrollment Management staff to enhance CRM functionality and reporting. 

• Ensure consistent data entry and integrity within recruitment systems. 

QUALIFICATIONS 

Assistant Director (Assistant Director, Recruitment) 

• Bachelor’s degree in an applicable field 

• Six (6) years of related experience. 

• Additional education may be considered for substitution: 

• Masters’s degree and four (4) years of related experience, OR 

• Doctoral degree and two (2) years of related experience 

Associate Director (Associate Director P14) 

• Bachelor’s degree in an applicable field 

• Eight (8) years of related experience.  

• Additional education may be considered for substitution: 

• Masters’s degree and six (6) years of related experience, OR 

• Doctoral degree and four (4) years of related experience 

KNOWLEDGE, SKILLS AND ABILITIES 

• Knowledge of graduate recruitment strategies, event planning, and CRM systems. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Strong presentation, interpersonal, and written communication skills. 

• Ability to multitask and work collaboratively with various stakeholders. 

• Ability to travel and work evenings/weekends as needed. 

PREFERRED QUALIFICATIONS 

• Master’s degree in higher education administration, business, or related field. 

• Progressively responsible experience in higher education recruitment, admissions, or enrollment management, including supervisory experience. 

• Experience with TargetX CRM, Banner, and other enrollment technologies. 

• Knowledge of TACRAO and other higher education recruitment networks. 

• Experience working in graduate program recruitment or admissions.