Registrar Coordinator

Department Summary

The Registrar's Office provides support services to students, faculty, staff and other constituents in the areas of academic advising support programs, course scheduling, enrollment, degree verification, transfer articulation, test credit, athletic certification and maintenance of student academic records, as well as handles state and federal reporting.

We recognize our responsibility to foster an open, welcoming environment where students, faculty, and staff of all backgrounds can collaboratively learn, work, and serve.
The university has a generous benefits, leave and perks package that includes flexible hours and remote work arrangements, tuition scholarships for employee and immediate family, and recreational resources and activities.

UNT is located in Denton, Texas, a growing city with a small-town feel and a thriving arts and music scene centered on its downtown Square and is connected by highways and light rail to the major transportation hubs and big-city attractions of Dallas and Fort Worth, about 40 miles away. UNT’s proximity to these major metropolitan centers ensures that our new colleague will be able to access a wide range of activities and cultural experiences.

Position Overview

This is a full time position responsible for Registrars Office Document Imaging process. Maintain system, report system problems, coordinate usage and production processes of office imaging requirements as well as providing support for other departments in their student record related document scanning needs.

Knowledge, Skills and Abilities

Proficiency in MS Office and other related technologies or ability to quickly assimilate. Skill in telephone etiquette and courteous communication with public, verbally and in writing, evaluating facts to trouble shoot issues. Strong customer service skills. Skill in the operation of a variety of office machines including, personal computers, telephones and copiers, filing and recordkeeping, English composition, grammar, spelling and punctuation and basic math. Knowledge of standard office policies and procedures ability to quickly assimilate.

Job Duties

• Ensures that all imaging related issues are resolved and communicated effectively. 
• Demonstrates thoroughness in the management of all documents through workflow and quality assurance processing. 
• Is knowledgeable about all hardware (scanner, microfilm converters, etc.) used to maintain and create images and index files with the imaging system. 
• Manages the secured recycling of documents after proper retention of source documents subsequent to the imaging process. 
• Provides training and information to fulltime and parttime staff, as needed, in use of the imaging system. 
• Completes all required training as assigned. 
• Oversees and coordinates the processing of all student record and course offering related documents into and within the imaging system.